14290015
Located in Port Moody, BC
Pay: $27.05 per hour
Job Full Description
We are currently recruiting for a Part-Time Administrative Officer in Port Moody for a large organization that advocates for post-secondary education and represents faculty members across BC.
This role would see candidates with Executive Administrative experience to be successful considerations.
This role is a Part-Time & Temporary role of 15 hours/week following the below:
- Must be available 2nd Monday afternoons of the month
- Must be available weekly on Wednesdays
- Day shifts TBD within 9am to 5pm hours
- This role is temporary until it is determined it is no longer required within their staffing needs & ideally starts ASAP for the right candidate
Requirements:
- At least 3 years of executive administrative experience
- Strong proficiency with MS Office Suite:
- Word: Formatting margins, setting justifications, aligning tabs, templates for agendas, adding headers/footers & using mail merge for address labels
- Excel: Adjusting print margins for PDF conversion, simple formula calculations, wrapping text, formatting cells & applying fill/font colors
- Strong proficiency with WordPress, Adobe Acrobat & MailChimp:
- WordPress: Basic content updates: adding media, editing pages for the website - no press release creation
- Adobe Acrobat: basic PDF editing
- MailChimp: Formatting & circulating newsletters
- Excellent written and oral communication (editing, proofreading).
- Excellent time management, organizational, and problem-solving abilities.
- Ability to multi-task and prioritize in a dynamic environment.
- Professional, detail-oriented, and committed to fostering positive relationships.
- References & BG check will be conducted upon further consideration of a candidate
Duties:
- Providing administrative support to the Executive Director, council & executive committee
- Engage with faculty associations, allied organizations, and government representatives
- Answer phone calls, manage emails, process mail, and distribute documents.
- Prepare meeting agendas and record meeting minutes.
- Format and circulate newsletters (via Mailchimp) and update the website (via WordPress).
- Review, proofread, and distribute communications across various platforms.
- Organize Executive Committee, council, and stakeholder meetings.
- Coordinate annual academic awards and spring gala, including vendor communication.
- Document action items and follow up on meeting outcomes.
- Perform daily record-keeping, document filing, and office supply monitoring.
- Ensure efficient administrative workflows and office support
What's In It For You:
- Part-Time, Temporary role
- Live local, work local
- Public transit accessible right of a skytrain station
- Business formal attire
- Working independently
- $27.05 an hour
Please email me your resume to jobs.coquitlambc@expresspros.com to be considered - Please ensure you indicate which job you are applying to. Please note that only shortlisted candidates will be contacted within 2 business days
Coquitlam, BC
1500
103-2973 Glen Drive
Coquitlam, BC V3B 2P7
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