Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical and organizational skills, with a strong ability to manage multiple tasks efficiently. This role requires proficiency in various software applications, including Outlook Calendar and the MS Suite of Products, and involves direct communication with internal and external stakeholders.
Duties
- Provide comprehensive administrative support to executives, including managing schedules, appointments, and travel arrangements.
- Maintain and organize files, ensuring all documents are up-to-date and accessible.
- Perform data entry tasks accurately and efficiently, ensuring all information is recorded correctly.
- Proofread documents for accuracy and clarity before distribution.
- Manage phone systems, including answering calls, taking messages, and directing inquiries appropriately.
- Assist in the preparation of reports and presentations as needed.
- Coordinate meetings, including logistics such as room bookings and catering arrangements.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong clerical skills with a keen attention to detail.
- Excellent organizational abilities to manage competing priorities effectively.
- Experience with data entry and document proofreading is highly desirable.
- Familiarity with phone systems and front desk operations is a plus.
- Strong communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels.
- Ability to maintain confidentiality and handle sensitive information responsibly.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.