B222
Located in Ottawa, ON
Pay: $34.42 to $38.00
Job Full Description
We're seeking an experienced Executive Assistant to support the High Commissioner at a prestigious embassy in downtown Ottawa.
As a key team member, you'll provide high-quality organizational and administrative support, manage the High Commissioner's schedule, coordinate travel arrangements, and liaise with Canadian organizations.
Duties may include, but are not limited to:
- Provide high-quality organizational and administrative support to the High Commissioner, ensuring seamless day-to-day operations
- Prepare and manage the High Commissioner's schedule, coordinate appointments, and assist in organizing meetings
- Manage travel arrangements, including booking flights, accommodation, and ground transportation
- Build and maintain networks with Canadian organizations, develop targeted key stakeholder lists, and update the contact database
- Assist with planning and coordination of programs for visiting officials and ministerial visits
- Manage correspondence on behalf of the High Commissioner, draft replies, and maintain accurate records
- Oversee the administration of the High Commissioner's representation fund, credit card acquittals, and financial tasks
- Complete quarterly checks of accountable documents to ensure compliance with departmental and legislative requirements
- Other administrative duties as required
Required skills and qualifications:
- Ability to work under pressure and prioritize tasks in a fast-paced environment.
- Excellent judgment, initiative, discretion, and interpersonal skills.
- Strong verbal and written English communication skills, including report writing.
- Proficiency in Microsoft Office applications and sound IT skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent problem-solving and analytical skills.
- Ability to adapt to changing priorities and deadlines.
- French language skills are an asset, but not required
Monday to Friday – 8:30am to 5:00pm (37.5 hours per week)
Wage: $34.42 to $38.00 per hour depending on experience
If you're a motivated and qualified candidate, please submit your resume in response to this posting.
We appreciate all applications; however, only selected candidates will be contacted for an interview.
Express Employment Professionals is an Equal Opportunity Employer committed to diversity and inclusion.
Ottawa, ON
2709
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
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