B166
Located in Ottawa, ON
Pay: $45,000 to $55,000
Job Full Description
We are seeking a highly skilled and dynamic Administrative Assistant to join the team of our exclusive client, a prestigious boutique real estate brokerage situated in Ottawa's desirable Central East End.
The ideal candidate will be a highly adaptable, professional, and confident individual with excellent communication skills. They will be comfortable with a varied workload, including travel to property listings, client deliveries, and office work. The successful candidate will be proactive, detail-oriented, and able to manage multiple responsibilities, prioritizing tasks and maintaining strong client relationships.
This is a full-time permanent opportunity for a motivated and organized individual to join a renowned real estate organization and provide exceptional administrative support to drive business success.
Why work for this organization?
- Join one of the top real estate brokerages in Ottawa, with a reputation for excellence and a commitment to delivering exceptional results
- Affiliate with high-end clientele
- Benefit from yearly bonuses tied to profitability, recognizing and rewarding your contributions to the company's success
- Gain unparalleled access to the luxury real estate market, with opportunities to learn from experienced professionals and stay ahead of industry trends
- Experience a distinctive company culture that blends sophistication with a down-to-earth approach, fostering a collaborative, supportive, and dynamic work environment
- Enjoy a centrally located workspace with on-site parking, making your commute easy and convenient
Required skills and qualifications:
- 1-2 years’ administrative experience within a fast-paced environment
- Post-secondary diploma or degree required, with formal graphic design education being a strong asset
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Canva, Adobe Photoshop and Illustrator
- Data visualization: ability to create complex graphs and charts to effectively communicate data insights (e.g. pivot tables, infographics)
- Meticulous attention to detail and high level of accuracy
- Strong organizational and time management skills
- Flexible and adaptable with ability to prioritize tasks and adjust to changing circumstances
- Ability to work independently and take initiative, with a sense of accountability and ownership for tasks and projects
- Demonstrate a high degree of professionalism and discretion; maintain confidentiality, be respectful and diplomatic
- Strong initiative and ability to work independently with minimal supervision
- Strong analytical thinking, judgment, and problem-solving skills
- Must have own vehicle and a valid driver’s license
Duties may include but are limited to:
- Visit property listings to secure and place lockboxes, prepare homes for showings, and lock up afterwards
- Deliver various items to clients as needed
- Design and send newsletters, brochures, and advertisements to promote listings
- Ensure timely and accurate placement of advertisements in designated locations
- Provide weekly reporting to clients, including statistics and market updates
- Maintain and update client relationships, including managing Christmas card lists and engaging in occasional client outreach
· Perform general office support functions as required
Monday to Friday – 9:00am to 5:30pm – May be required to work outside of regular hours at times
Salary: $45,000 - $55,000 per year depending on experience
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an equal opportunity employer.
Ottawa, ON
2709
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
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