14331350
Located in Concord, ON
Pay: $53k
Job Full Description
Duties and Responsibilities
As a Financial Clerk/Office Administrator, you will play a key role in supporting our financial operations. Your responsibilities will include, but are not limited to:
Receivable Invoices
- Daily Review: Monitor the Orders Ready to Be Invoiced/Truck Order Master Report to determine eligibility for conversion into receivable invoices based on finalized Bills of Lading (BOL) and customer requirements. Inform the Financial Manager of any missing information.
- Invoice Processing: Once an order is confirmed for invoicing, prepare and email the receivable invoice along with the appropriate BOL and any required documentation to the customer.
Driver Pay
- Timely Processing: Collect and verify Driver and Owner Operator Pay BOLs and submit them to the Financial Manager by pay cut-off dates.
- Cost Confirmation: Ensure all costs associated with each order are accurately entered or quoted.
Payable Invoices
- Data Entry Support: Assist the Financial Manager in entering payable information into Axon, ensuring correct tax amounts and that supporting BOLs meet invoice payment requirements.
- Discrepancy Resolution: Verify that quotes and invoices match; investigate any discrepancies.
- Quote Management: Obtain and document quotes from towing companies, including tow charges, fuel surcharges, and storage charges.
Bank Reconciliations
- Assistance: Support the Financial Manager with bank account reconciliations as time permits.
GST/HST Reconciliations
- Monthly Submissions: Assist with the preparation and submission of monthly GST/HST filings as time allows.
Credit Card Management
- Daily Transactions: Manage credit card transactions, ensuring they are settled and recorded in the credit card book daily.
- Supplier Relations: Serve as the primary contact for the credit card supplier, evaluating pricing options annually.
Communication
- Phone Support: Answer incoming calls when primary coworkers are unavailable, taking messages as needed.
Filing and Order Confirmation
- Filing: Organize and maintain files, dispatch, and other documentation as requested.
- Order Confirmation: Confirm with towing companies/carriers that they have received orders.
Additional Responsibilities
- General Support: Perform other tasks as requested by the Financial Manager or coworkers, maintaining a positive attitude.
This role requires strong attention to detail, effective communication skills, and the ability to manage multiple tasks in a fast-paced environment. Your contributions will be essential in maintaining efficient financial operations.
* Please note, only applicants with the required background experience will be considered for this role. Please ensure you upload a detailed & current resume.
Richmond Hill, ON
2878
9040 Leslie Street
Suite 219
Richmond Hill, ON L4B3M4
Apply Now Email Us